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Payroll Tool |
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What is it for?
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You have recurring or frequent payments that you need to send to your family, workers, partners, affiliates or friends?
SwissMicsi Payroll tool will make your life easier. Create and manage detailed payment slips and process your payments automatically and in batch. Let your counterparts receive their money into their swissMicsi account or their Prepaid Card. |
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How to use the Payroll Tool ?
First you need to have a SwissMicsi Account and be verified. If you are not yet please register here . Then in your user area click on "Personal Profile" and follow the Verification link. Once you have become Verified, a new link called "SwissMicsi Payroll" will appear in the left menu in your user area. Click on it and follow the 3 simple steps here under.
Create your Employee Account:
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In this first step you need to create employees/partners account. You will find the item menu "Creat Employee" which will bring you to the employee registration page.If the person for whom you are creating the account already has a SwissMicsi account then you will receive a notice that the email/phone/ you have entered is already used by an existing SwissMicsi user and if that person is indeed your employee you can then select his account and mark it as your employee/partner. Please note that when you create your employee account, he or she will receive an email notification with a link where he/she needs to click to finalize hi/hers SwissMicsi account opening, basically he/she needs to choose a username and password. Once that is done, you can then start creating salary slips for this user.
Create Salary Slip:
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Once you have added certain SwissMicsi users in your Employee List you can then click on the next menu item "Create Salary Slip". In this section you need to select the employee for whom you want to create the salary stlip and also select the currency in which you would like to pay him/her. Then on the next step you need to specify the basic salary/payment that you want to pay to this user.
You will have 2 types of entries that you can add to a salary slip on top of the basic salary amount. The first table of entries will allow you to enter a "flat amoun". For example "Bonus for August 2011", and then in the amount you need to select if this is to be substracted or added to the basic salary (plus and minus sign), and then you need to specify if this is a full amount or a percentage amount.
The second table of entries will allow you to do almost the same, just that the amount you will be entering will actually be the reference amount for 1 unit of that item line, and then you can enter the multiplicator to specify how many unit of that amount you wish to add or subsctract to/from the basic salary. For instance you wish to payyour employee/partner for daily meals allowance, let's say for 15 days meals allowance, with the meal allowance being EUR 10. You will then enter as title:"August 2011 Meal Allowance", and then in the unit you can enter "15" and then in the amount you will enter "10", so this will add a total allowance of 15 X 10 = EUR 150 as meal allowance for this particular person. The same calculation could be done with a percentage as the reference amount instead of a numeric value amount.
Create a Batch Payment:
Now that you have created employees and salary slips you can click on the left menu item called "Create Batch". In the next page will be displayed to you all the non assigned and not yet paid salary slips in EUR currency. If you wish to see salary slips of different currencies please change the currency selection in the top dropdown menu. Here you can select all or some of the salary slips displayed to create this particular batch.You need to choose a name for this batch and then you can click on "Create Batch" button. This will lead you to a page which will re-displayed the selected salary slips and the total amount and the total fees that you will have to pay to settle this batch. You can then confirm the batch payment and it will create all the necessary transactions to pay your employees or partners and it will automatically deduct your account with the total salary slips amounts and the transaction fees. |
| A more detailed How To guide is available within the Payroll Tool in your secure user area, please login and then click on the Payroll Link in the left user menu. Click here to Login to your Account |
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